07 Mar
2016

5 Tips To Get The Most Out Of Your Project Management System

Organizational project management can be a complicated process if proper preparations are not made. Utilizing a software system can be a great way to simplify the process and ensure that everyone is involved is on task. Yet despite the promises of a project management system, some employees may be hesitant to use the software and its crucial features.

We believe that project management systems applied correctly can be very powerful. When applied correctly, companies can be more productive than ever. Our blog post today offers some salient points for your consideration.

1. Find a project management system that’s right for your organization and budget

There are many different project management systems out there offering a variety of features. Before settling on a project management system, first understand your needs. If all you’re looking for is a basic tool to manage tasks, streamline communication, and share files, steer clear from programs that offer extras. Also note that these extras could also overwhelm your team, which could discourage usage.

If budget is limited, define your goals and objectives as clearly as you can. Examine the features that are absolutely necessary, and then find the solutions that satisfy those requirements. Whichever solution you ultimately decide on should also be given a test-run in the organization so employees are content and support from IT is minimal.

2. Keep modern technology in mind

More employees than ever are taking their work mobile. If this describes your organization, make sure the platform you adopt is optimized for mobile, so employees can work anywhere, anytime, and continue to push the project forward.

3. Ensure application integration

Project completion is not the only goal when applying a project management system. Many companies also want to capture and share data with other applications to understand the effectiveness of the entire process. For example,Microsoft Project integrates with Office 365, Outlook, and SharePoint to offer end users the power to share files, communicate, and stay productive. Having other key applications provides the visibility to drive towards project completion.

4. Find someone to champion the software

In order to achieve high levels of adoption, companies must enlist a strong champion in management who can make sure team members have the necessary input into tool selection and access to training. The champion within the organization serves as a support mechanism as well as the individual to enlist support where needed. Not having this particular individual can stall adoption or discourage it altogether.

5. Use the system to keep track of costs and productivity

Finally, use your project management to keep track of costs and productivity. After all, that’s why you installed the system in the first place – to keep track of projects. Knowing how these metrics impact your projects will allow you to make adjustments on the fly and ensure on-time delivery.

Take the Next Step for Your Projects

If you’re still looking for a project management solution, companies like myhosting.com offer Office 365 project management tools, which combine powerful features to foster better team collaboration and communications. Find the version that fits your needs best, and launch your projects on time and within budget.

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