15 Apr

6 Ways the Cloud Improves Your Business Process

Private cloud adoption has been steadily increasing, with 63 percent of enterprises using it, reports RightScale’s Cloud Computing Trends: 2016 State of the Cloud Survey. Adopting the cloud is no longer a trend — it’s how businesses of all sizes function. Working in the cloud is more than storing your files, apps and systems, though. Here are six other ways the cloud improves your business process:


1. Increase Productivity

Moving to the cloud reduces IT burdens spent on troubleshooting and upgrading systems. A reputable cloud service provider monitors your accounts, maintains and upgrades your applications, and resolves any malicious activity before it escalates. This means your IT department can focus on more important tasks to grow your business and bring innovation to their responsibilities.


2. Backup Data

Using hard drives and servers to backup data is now an outdated method that can corrupt your data and leave it vulnerable to breaches. If your computer, laptop, mobile device or hard drive is lost, stolen or broken, your data is at risk of being lost forever. In comparison, once you set up the parameters of your cloud service, your devices automatically back up to the cloud and are ready to restore when you are. Even if your entire network and business devices go down, you can restore files on your laptop, smartphone, tablet or other device.


3. Scale Faster

Small businesses using an above average number of cloud services grow 26 percent faster than those that don’t use any cloud tools, claims a Deloitte study. On average, they’re also more profitable by about 21 percent. There’s no one-size-fits-all solution, but the cloud does enable small businesses to scale and adapt more quickly. 

To start, you can reduce your capital expenditures by trimming the cost of hardware. Choose subscription, pay-as-you-go models to control your cash flow as you grow. You also can encourage telecommuting by using cloud programs to keep your teams connected, collaborate on projects and eliminate the costs for year-round office space.


4. Improve Congruence

Keeping your goals congruent with your day-to-day operations and collaboration can be a headache. It’s difficult to streamline communication and goals across businesses with multiple teams, servers and projects. The cloud integrates your operations and day-to-day activities with project management, finance, reporting, analytics and marketing tools. 

When files are worked on collaboratively and synced with a central platform, employees can work faster, smarter and more efficiently toward the same goals. This decreases the need for time-consuming meetings and generating status reports.


5. Onboard Faster

Whether you’re onboarding clients or new hires, the time spent repeating procedures, from paperwork to communications, is costly. Think about how much paper goes into running a law office or accounting firm, for example. Filling out and transporting that much paper between offices, clients and employees leads to a high margin of human error and takes away time from growing your business. Leverage cloud-based scheduling systems, cloud storage for documents, online form filing and customer relationship management tools to reduce the time spent on paper clutter.


6. Maintain Security

It’s easy to assume your data is vulnerable in the cloud and safer in your control. In reality, though, cloud solution providers spend an enormous amount of time, energy and money on making their services and networks secure. Your cloud service provider automatically upgrades your systems to the highest industry standards available and offers around-the-clock monitoring. Unless you have a dedicated IT support staff that can offer the same results, you’re leaving your company vulnerable by sticking to outdated technology.




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