Dropbox Upgrades Cater to the Enterprise Market
Dropbox has enhanced its file syncing and sharing service with new features that are designed to streamline workflow, simplify collaboration and enhance data security for enterprise users. The cloud service’s new workflow tools include the ability to create Dropbox files by scanning documents with a smartphone camera. Mobile users also can create Microsoft Office documents and save them to Dropbox. Enhanced workspace features simplify the number of steps needed to share files and enable comment adding to file sections. Improved data security lets users preview previous file versions before restoring files and select users for file sharing and viewing.
These new features add functionality for business users and position Dropbox to penetrate deeper into the enterprise market. “We want to go from keeping your files in sync to keeping your team in sync,” states Dropbox vice president of product and design Todd Jackson.
The upgrades reflect Dropbox’s desire to increase its enterprise revenue and expand profitability following a $10 billion valuation. The company recently attained cash flow positive status and is now looking to cut costs while attracting more business customers with the following enterprise-oriented features.
Document Scanning and Creation Capability for Streamlined Workflow
Dropbox’s new scanning feature enables users to capture scans from receipts, sticky notes, sketches and whiteboards on their smartphones and store them as files in Dropbox. Dropbox Business users can search scanned images using optical character recognition.
They also can create Microsoft Office documents from their smartphone in Word, Excel or PowerPoint by clicking a plus button. Then, they can organize the files into folders in Dropbox, which provides them with a digital asset management functionality.
Unified Workspace for Easier Collaboration
Dropbox’s new workspace features are designed to support collaboration by bringing together the people, files and apps that need to coordinate within Dropbox. By right-clicking on a file or folder in Windows Explorer or Mac Finder, users can share files directly from their desktop without redirecting to the internet or copying a link to an email.
These features also make it easier for teams to communicate because they can add comments to a part of a file, such as a specific text section or area of an image. This empowers enterprise employees to communicate clearly and effectively.
File Restore Previews for Enhanced Data Security
Dropbox has added features to help enterprises keep their data safe. A version history preview enables team members to see what was in a previous file version before restoring it. This lets them make sure they’re restoring the correct version of a file.
In addition, Dropbox also added new access permissions features to help protect files when sharing them with other team members. Users can share individual files with specific groups of people who need login credentials to view them. Finally, to protect files from unauthorized alterations, users can select view-only access when sharing folders.